We want to make this resource as helpful as possible and invite
your suggestions. Please email Steve Jones with comments.
MSPE (Medical School Performance Evaluation) f.k.a. Dean's Letter
Early Match-AUA Residency Matching Program for Urology
Letters of Recommendation (LoR)
Applicant Document Tracking System (ADTS)
ERAS Application Deadline
NRMP (National Resident Matching Program)
Medical Student Performance Evaluation (f.k.a. Dean's
What is a Medical Student Performance Evaluation?
The Medical Student Performance Evaluation (MSPE) is a performance summary through the third year from the Associate Dean of Students, Dr. McNeese,
and the Assistant Dean of Students, Dr. Lahoti, detailing your academic
history during Medical School. Please be aware that this is a summary of your overall performance, not a recommendation letter.
When will the MSPE be released?
MSPE for all schools are released on November 1st.
No one releases or receives the MSPE before this date.
is sometimes advantageous to wait and release your MSPE after this date
if information is still pending.
What if the program that I am applying to requires a paper
Print or type (no handwriting please) mailing labels and give them
to Kendall McKee at least one week prior to the November 1st
MSPE release date. She will mail your MSPE directly to the
program. If you do not have labels, you can pick up blank ones in
the Office of Admissions and Student Affairs (MSB G.400).
What are the Early Match specialties?
Where can I find more information about the Early Match?
Log on to http://www.sfmatch.org
and click on your desired specialty.
How do I send my MSPE to the SFMatch?
Your MSPE will automatically be FedEx'd by Kendall McKee on
the November 1st release date. You may choose to provide
an updated transcript to be sent in the packet, but it must be received
in Student Affairs by October 24th.
Early Match-AUA Residency Matching
Program for Urology
I'm interested in Urology; what do I need to know?
This early match does process documents through ERAS; however, the Rank Order
List (ROL) is submitted through their own matching program in early January.
Please see their website at http://www.auanet.org/
for further details.
What documents are scanned and attached?
Letters of Recommendation (LoR), Transcript, Photo, MSPE (released Nov. 1)
Can I certify, submit, and assign to programs without all
Yes. It is strongly recommended that you do so as this speeds
the processing of your documents. The program will be able to download the
rest of your document(s) at a later date.
What part of my ERAS application can I change after I
You can update your Profile and change your LoR assignments at
any time. Everything else is unalterable once submitted. Imagine
sending out a paper application that you can not recall to make
Letters of Recommendation
Where do I get the LoR cover sheet?
Log into your ERAS and create a new LoR under MyDocuments. You
will then be offered the opportunity to print a LoR cover sheet.
Provide this cover sheet to your LoR writers so that they have accurate
information about how to address the letter, where to send it, etc.
You may also download the form here
(Adobe PDF document).
Where should LoR be sent?
Office of Student Affairs
The University of Texas Medical School at Houston
6431 Fannin St., MSB G.400
Houston, TX 77030
LoR may also be emailed to email@example.com,
but only if they are on letterhead with signature in PDF or TIF
format. In order to maintain legibility, LoR should be faxed only
as a last resort--if there is some urgency or reason why the letter
will not reach Student Affairs in time to meet a deadline. In that
case, the number is 713-383-3710. The original should then be mailed
so that it can eventually replace the faxed copy.
How do I know if my LoR or other documents have been received?
First, you must "Reserve a slot" for each of your LoR.
Once that has been done you can track their status in ERAS by selecting
the "Track Application" tab and selecting My Documents, detailed instructions can be found by clicking
here. Alternatively you can check your document status on the ERAS Applicant Document Tracking System (ADTS).
How long does it take for documents to be scanned?
Though LoR are usually scanned more often, they will at least
be scanned in within three business days of receipt (barring unforseen technical
difficulties). Scanning time will be reduced to one day by mid-October, and after October 31st, LoR will be scanned and attached the same
day they are received.
How do I have paper copies of LoR sent to
programs that are not accepting ERAS applications?
Provide mailing labels to the letter writer so that
they can mail original copies of your LoR to the program. Please do not ask
us to send out paper LoR as we can not do so for legal, ethical, and logistic
ERAS Application Deadline
How do I know when my ERAS application is due?
Check with the programs you are interested in to find out their
deadlines, then set your personal deadline at least one week before
the earliest date you are given. This will give you time to track
down any documents still missing at that time.
Do all ERAS documents have to be in for my application to meet
Yes, all documents must be available and assigned by the program
deadline in order for a program to consider your application. This
includes your CAF (Certified Applicant File), Personal Statement,
LoR, Transcript, and Photo. (Note: If the deadline is before November
1st, the MSPE will be the exception to this rule.)
Where can I find the ERAS Applicant Manual?
You can access the online Applicant Manual, along with other useful
information, at https://www.aamc.org/students/medstudents/eras/residency/134598/using_myeras.html,
or you can view a hard copy by seeing Kendall McKee in Student Affairs
How much does it cost to apply to programs through ERAS?
This depends on the number of programs, and number of specialties,
applied to. Up to 10 programs cost $100; after that 11-20 programs
cost $10 each, 21-30 programs cost $15 each, and 31 or more programs
cost $25 each. NOTE: If applying to more than one specialty, this
fee schedule will apply within each specialty.
Will my medical school transcript be sent automatically?
No. The Registrar's office cannot release transcripts unless they
are personally requested and the $5 fee is paid. This can be done
online (UTLink.uth.tmc.edu) or by contacting them at 713-500-3388.
Transcripts for ERAS should be sent to Steve Jones or Kendall McKee
in MSB G.400. When ordering, please note "For ERAS, print on plain
paper" so that it will be printed on paper that doesn't show 'copy,
copy, copy' in the background when scanned. This also results in
a smaller file that is more easily retrieved by programs.
When should I request my transcript for ERAS?
Ideally you should request your transcript as soon as ERAS opens.
However, if you are waiting for a particular grade that you think
will help you in the Match, you may request it later. Just make
sure that the transcript is requested at least two weeks before
your program deadlines.
How many medical school transcripts do I need to send?
Only (1) official copy is needed for your ERAS application.
Early Match participants should send one copy directly to the SFMatch and may
choose to have an updated copy sent with their MSPE/DL on November 1st.
Can I update my transcript?
Yes, you may do so at any time. Just request a new copy of your transcript for ERAS and
pay the $5 fee.
How do I send my USMLE Transcript to programs through ERAS?
This can be done through the Documents section of your ERAS.
A fee of $50 will be assessed when you certify and assign your ERAS and the
transcripts will be sent out electronically. Information on sending paper
USMLE Transcripts can be found at https://www.aamc.org/students/medstudents/eras/residency/248510/usmle.html.
I need to provide undergraduate transcripts?
No, in most cases you will not have to provide undergraduate transcripts
for ERAS. However, if a program specifically requests transmittal
of this information, you can have a paper copy sent to Steve Jones
or Kendall McKee for scanning and create and assign an "Undergraduate
Transcript" LoR slot for that purpose.
do I have paper documents sent to programs that do not use ERAS
You will have to obtain a copy of each of your documents from the
source. For the MSPE: If mailing is required, print or type a
mailing label (or labels) and give it to Kendall McKee. If the program
prefers an email, send the email address with your MSPE request
to Kendall McKee
in an email. You should also provide mailing labels to your LoR
writers; letters must go directly from them to the programs. A transcript
can be obtained from the Registrar's Office through UTLink or by
contacting them at 713-500-3361. A copy of your roster photo can
be obtained from the Office of Communications at 713-500-5530. You
should check with the program to find out in what format they would
like to receive your application and personal statement and provide
those documents yourself. Details on obtaining a paper USMLE Transcript
can be found on the USMLE
website. Further details about many of these documents can be
found throughout this web page.
NRMP (National Resident Matching Program)
What is the NRMP?
NRMP stands for National Resident Matching Program. This is the
program that is used to submit your Rank Order List (ROL), which
says which programs you would like to go to and in what order.
When do I need to register?
You must register by November 30th in order to
participate in the Main Match. After this date, a late fee of $50 will be
assessed. No one will be able to register after the ROL deadline on February 22.
How do I register?
Go to http://www.nrmp.org
and click on Register/Login > Applicant Registration, then follow directions.
How much does it cost to register for the NRMP?
The cost to medical students is $50.
Where can I find more information about the NRMP process?
The NRMP Applicant Registration Guide and User Guide are
located at http://www.nrmp.org/res_match/user.html.
What if I want to match as part of a couple?
You should designate yourself as such in ERAS and let programs know that
is what you are doing. Applicants notify the NRMP of their desire
to participate in the Match as a couple by providing their partner's
AAMC ID number and paying a $15 fee per partner. Matching couples
can link their program choices so that they can be matched into
a combination of programs suited to their needs. Please review the
relevant section of the NRMP Applicant User Guide at http://www.nrmp.org/res_match/user.html
for more detail.
Is it okay for me to contact residency programs?
Yes. You should be appropriately aggressive in following up with
programs regarding the status of your application and whether they
are interested in interviewing you. It might be helpful to make
sure that you note such things as being part of a couple when your
partner is interviewing there, having family in the area, etc.,
as appropriate. If you have an advisor or faculty member with a
personal contact at that program, you can invite them to call on
What is the USMLE ID?
This is the number that identifies you for Step 1-3.
How do I find out what my USMLE ID is?
Go to https://apps.nbme.org/ciw2/prod/jsp/login.jsp and click on the Forgot your USMLE ID link.
Senior Roster Photos
What is a Senior Roster Photo?
This is the class photo used to form a pictorial class roster for
hanging in the hallway on the ground floor of the Medical School
building. It is also recommended that this photo be used for Match
purposes. This photo is a graduation requirement.
How do I have my Senior Roster Photo taken?
Kendall McKee will notify you of dates and times when sessions
are being held. You should then call Communications at 713-500-5530
to set up an appointment. This should not take more than 15 minutes
of your time. If you miss all of the scheduled sessions, you may
be required to set up and pay for your own personal session.
How should I dress for the photo?
You should dress professionally. The photo is a head and shoulders
only shot, so this means shirt, tie, and suit coat for men and a
nice blouse or dress for women.
How do I get my Roster Photo into ERAS?
An electronic copy of all Senior Roster Photos will be given to
Steve Jones, following the final photo session. If you want to use
that photo for ERAS, you do not have to do anything. It will be
automatically uploaded and attached for you unless you provide an
alternate photo (see below).
Do I have to use my Senior Roster Photo for the Match?
No. You may substitute a professional photo measuring between
2.5" x 3.5" and 3" x 4" for your Match application only. However, your Roster
Photo must be taken by the Office of Communications.
What resources can I use to find out more about residency
Fellowship and Residency Electronic Interactive Database
First Aid for the Match