Student Committee for Academic Integrity and Professionalism

 

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DUTY ON AD HOC ADVISORY PANELS

In the event that the Dean requires a hearing by a student ad hoc advisory panel, the committee will randomly select a group of 12 students from classes preceding that of the accused. Each student selected will have the opportunity to excuse him or herself if necessary.

If you have been called to serve on a panel, please read:

SCAIP Guide for Ad Hoc Advisory Panels

Procedures


SCAIP Guide for Ad Hoc Advisory Panels

The purpose of this guide is to sufficiently instruct the student panel members about their responsibilities and to provide guidelines so that the panel can efficiently accomplish its purpose.

1.      The primary objective of a student panel is to view all aspects of an alleged infraction, discuss the circumstances under which it occurred, and recommend actions to be taken to the Associate Dean for Student Affairs.

2.      The jury hearing will begin with case presentation by the Associate Dean for Student Affairs or the Dean's Representative or by the Director of the course/clerkship in which the alleged infraction occurred. Statements and evidence should be presented to the fullest extent possible by the Associate Dean for Student Affairs, the Course/Clerkship Director, and/or witnesses, prior to deliberation.

3.      After the presentation of the case, all non-panel members, excluding SCAIP representatives, shall then be excused for the duration of panel deliberations. Deliberations will at all times remain professional and confidential.

4.      Deliberations will begin with selection of a panel foreperson and scribe. The foreperson is to lead the discussion and help guide the jury to consensus. The scribe is responsible for recording the jury's recommendations and compiling them for submission to the Associate Dean for Student Affairs.

5.      Panel discussion should be limited to all aspects of the alleged infraction, the circumstances under which it occurred, and how the infraction reflects upon the student's character.

6.     The panel should create a ranked list of recommendations to ensure that the panel is convened only once. This is especially true in cases where panel recommendations have possible legal implications. In such cases, at least three recommendations should be made. In all cases, panel members should attempt to state their views clearly on the actions in question in relation to the recommendation made, and how they feel that reflects on UT-Houston and the practice of medicine as a whole.

7.      Panel recommendations will be given to the Associate Dean for Student Affairs, who is the final arbiter in all cases.

 

Procedures for a Student Ad Hoc Advisory Panel

1.      Purpose: The Student Committee on Academic Integrity and Professionalism (SCAIP) recognizes the importance of evaluation by one's own peer-group of alleged infractions.  To this end, the Student Ad Hoc Advisory Panel system allows one's fellow students to view all aspects of an alleged infraction, discuss the circumstances under which it occurred, and recommend actions to be taken to the Associate Dean for Student Affairs.

2.     Convening Authority: Upon notification of an alleged infraction, the Dean or the members of SCAIP may call for the creation and convention of a Student Ad Hoc Advisory Panel.

3.     Panel Composition: Panels are to consist of (at a minimum) ten members of the class year immediately preceding the class of the accused (e.g. MSIIs should hear cases involving MS1s), except in the case of an alleged infraction by a MSIV (where the panel should consist of MSIVs).  No less than one member of SCAIP must attend, to serve as recorder and to ensure that proper procedures and decorum are kept.

4.    Panel Selection: Panel members are to be selected at random from the appropriate class list.  An appropriate number of students shall be selected to ensure a quorum is present (e.g. 20 selectees for a 10-person jury).  In the event that an inadequate number of students are available from the first draw, selection should continue until the quorum is met.  One method for selection would be:

a.       Assign a lineal number to each member of the class from which students are to be selected.

b.       Draw numbers at random (in the appropriate amount to complete a panel).

c.       Decode the drawn numbers to yield the corresponding class-member's name.

5.     Panel Member Notification: Students selected will be notified at the earliest possible time by one or more of the following means:

a.       Sealed letter placed in the juror's mailbox.

b.       E-mail sent to member's UT-Houston e-mail account.

c.       Text page sent to member's UT-Houston pager (clinical students only).

6.     Performance of Panel Duty:

a.       At the appointed time and location, members of the panel will meet with the Dean or the Dean's chosen representative, a member of SCAIP, and others (if required/requested for case presentation and/or to serve as witnesses). 

b.       The Student Panel should be informed of the procedures and their responsibilities. 

c.       The case may be presented by the Dean or the Dean's Representative or by the Director of the course/clerkship in which the infraction was alleged to take place. 

d.       Statements and evidence should be presented to the fullest extent possible by the Dean, the Course/Clerkship Director, or witnesses prior to deliberation.

e.       All non-members (excluding recorder/SCAIP representatives) shall then be excused for the duration of Panel deliberations.  Deliberations should remain professional and be confidential.

f.        Upon completion of deliberations, Recommended Actions should be decided upon by the jury.

g.       The Recorder/SCAIP Representative shall then submit the findings and Recommended Actions to the Dean.

7.     Caveats:

a.       The Dean is not obligated to follow the Student Panel's Recommended Actions, but instead should use them as input from the student body on the case and how it should be dealt with.

b.       This procedure should not be considered binding in cases that warrant extreme or immediate action (e.g. those cases that would be referred to any legal or medical review board or the Student Evaluation and Promotion Committee).

c.       This procedure may be altered at any time by the Dean or by a simple majority vote by members of SCAIP.